Use case · Onboarding Agent
From new hire to fully onboarded —without manual follow-up.
The Onboarding Agent runs the full sequence — documentation, learning paths, system access, check-ins. It coordinates across departments and follows up on its own. Your team handles the welcome; the agent handles the chase.
Live sequence · Sarah K. · Store Associate
Before Day 1
Week 1
Weeks 2–4
Probation review
What it is
The AI agent that automates the full employee onboarding sequence.
Provisioning system access, delivering training, scheduling check-ins, coordinating across departments — without human intervention at each step. Decisions stay with managers. Execution becomes automatic.
Most new hires decide if they'll stay in the first month.
Most businesses are still chasing their laptop.
What it does
What the Onboarding Agent runs, end to end.
Four phases. The agent handles each one, coordinates across departments, and surfaces decisions to your managers when they're needed.
Phase 01
Before Day 1
Provisions accounts and system access, sends welcome materials, schedules first-week meetings, confirms equipment and logistics — then notifies the manager when everything's ready, or flags what's blocked.
- Accounts provisioned
- Welcome pack sent
- Equipment confirmed
- First-week meetings booked
Phase 02
Week 1
Delivers training modules in sequence and tracks completion, surfacing anyone falling behind so the manager can intervene early. Coordinates team introductions and captures first-impression feedback.
- Training modules delivered
- Completion tracked
- Team intros scheduled
- First-impression survey sent
Phase 03
Weeks 2–4
Schedules manager, HR, and peer check-ins, logs progress against the role's onboarding plan, surfaces blockers, and routes role-specific questions to the right person — without making the new hire chase.
- Check-ins scheduled
- Progress logged
- Blockers surfaced
- Questions routed
Phase 04
Manager approvalProbation review
Compiles the full onboarding record, captures structured feedback from the new hire, manager, and team, and flags whether someone is fully onboarded and what's still open.
- Record compiled
- Feedback captured
- Open items flagged
- Manager decision queued
In practice
A multi-brand fashion retailer onboards seasonal frontline staff in waves — sometimes 30 hires in a single week. The Onboarding Agent now runs the full sequence across every brand. Managers stay on the floor.
New hires this week
till access · training · first-day meetings · week-one check-ins
Fully onboarded
0Manager hours spent: ~0
Often deployed alongside.
Same buyer, adjacent bottlenecks.
HR Operations Agent
After onboarding, the day-to-day grind.
Leave, sick cover, replacements, payslips. The agent that takes over once the new hire is fully onboarded.
Industries
Where the Onboarding Agent runs.
Multi-site retail, higher education, professional services, manufacturing — anywhere new people join in volume.
Want to see an Onboarding Agentbuilt around your specific process?
Tell Growy how onboarding runs in your business today — what's working, what's chasing you. The team comes back with a build plan and a live agent solving exactly that.
Tell us your bottleneck